Under the general supervision of the Human Resources Manager, this position supports the daily operations of the HR department and is responsible for payroll and benefits administration, filing, and maintaining human resource information systems. In this role, the HR Assistant will also assist in recruitment and training coordination, as well as preparing for audits and legal documentation.
This is a part-time, hourly position. To apply, please submit your resume to firstname.lastname@example.org.
Knowledge of HR concepts, principles, and practices related to compensation, employee benefit programs, retirement, and insurance
Demonstrate exceptional organizational skills and attention to detail
Maintain employee confidentiality
Ability to communicate effectively, verbally and in writing
Identify ways to improve operational efficiency
Strong relationship-building skills
ESSENTIAL DUTIES and RESPONSIBILITIES (including but not limited to)
Coordinate and audit all employee timesheets in a timely manner
Calculate or check calculations on regular pay, overtime pay, taxes, deductions, garnishments, paid time off benefits and nontaxable wages
Process semi-monthly payroll for all employees in all locations, ensuring vacation and sick time are tracked in the system
Process weekly payroll for temporary employees and validate temp agency invoices
Maintain payroll database for all employees by entering changes in exemptions, other earnings and deductions
Resolve payroll discrepancies by collecting and analyzing information
Process changes to employees’ status, including but not limited to pay rates and job titles
Process requests for employment verification for current and former employees
Assist in open enrollment and handle enrollment of newly hired employees to company benefits within the year
Process state and federal employment benefits
Process benefits issues such as claim resolutions, reconciling benefits statements, and approving invoices for payment
Training Coordination and Documentation
Coordinate the conduct of training
Encode and maintain training evaluation records
Co-design and maintain the training database
Maintain employee training files
Records and Data Management
Maintain individual employee files, ensuring compliance
Recommend, build, and manage the HR information system database
Generate monthly reports as required
Perform file audits to ensure that all required employee documentation is collected and maintained
Perform payroll/benefit-related reconciliations
Perform payroll and benefits audits and recommend any corrective action
Maintain recruitment files, including temp records
Coordinate and prepare all forms for new employee orientation and on-boarding
Assist in the coordination of employee activities and special projects
A high school diploma is required
Minimum 3 years of payroll and benefits administration experience.
WORK ENVIRONMENT and PHYSICAL DEMANDS
Work is usually performed in an office environment, utilizing standard office equipment and common warehouse tools. The noise level in the work environment is usually moderate. While performing the duties of the job, the employee is regularly required to talk and hear. The employee is frequently required to move and use hands. The employee is constantly required to stand; walk; reach with hands and arms; lift and/or move up to 10 pounds.
To fulfill the requirements of the essential duties and responsibilities, an individual must be able to perform each duty satisfactorily. The requirements and environmental characteristics described above are representative of the knowledge, skills, ability, and physical elements necessary for the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.