Position Summary

Under the general supervision of the Human Resources Manager, this position supports the daily operations of the HR department and is responsible for payroll and benefits administration, filing, and maintaining human resource information systems.  In this role, the HR Assistant will also assist in recruitment and training coordination, as well as preparing for audits and legal documentation.

This is a part-time, hourly position. To apply, please submit your resume to hr@microdyn-nadir.com.

ROLE-SPECIFIC COMPETENCIES

  • Knowledge of HR concepts, principles, and practices related to compensation, employee benefit programs, retirement, and insurance

  • Demonstrate exceptional organizational skills and attention to detail

  • Maintain employee confidentiality

  • Ability to communicate effectively, verbally and in writing

  • Identify ways to improve operational efficiency

  • Strong relationship-building skills

ESSENTIAL DUTIES and RESPONSIBILITIES (including but not limited to)

Payroll Administration

  • Coordinate and audit all employee timesheets in a timely manner

  • Calculate or check calculations on regular pay, overtime pay, taxes, deductions, garnishments, paid time off benefits and nontaxable wages

  • Process semi-monthly payroll for all employees in all locations, ensuring vacation and sick time are tracked in the system

  • Process weekly payroll for temporary employees and validate temp agency invoices

  • Maintain payroll database for all employees by entering changes in exemptions, other earnings and deductions

  • Resolve payroll discrepancies by collecting and analyzing information

  • Process changes to employees’ status, including but not limited to pay rates and job titles

  • Process requests for employment verification for current and former employees

Benefits Administration

  • Assist in open enrollment and handle enrollment of newly hired employees to company benefits within the year

  • Process state and federal employment benefits

  • Process benefits issues such as claim resolutions, reconciling benefits statements, and approving invoices for payment

Training Coordination and Documentation

  • Coordinate the conduct of training

  • Encode and maintain training evaluation records

  • Co-design and maintain the training database

  • Maintain employee training files

Records and Data Management

  • Maintain individual employee files, ensuring compliance

  • Recommend, build, and manage the HR information system database

  • Generate monthly reports as required

  • Perform file audits to ensure that all required employee documentation is collected and maintained

  • Perform payroll/benefit-related reconciliations

  • Perform payroll and benefits audits and recommend any corrective action

Recruitment Coordination

  • Maintain recruitment files, including temp records

  • Coordinate and prepare all forms for new employee orientation and on-boarding

Employee Relations

  • Assist in the coordination of employee activities and special projects

MINIMUM QUALIFICATIONS:

Education Requirements:
A high school diploma is required

Experience Requirements:
Minimum 3 years of payroll and benefits administration experience.

Certification Requirements:
None

SUPERVISORY RESPONSIBILITIES
None

WORK ENVIRONMENT and PHYSICAL DEMANDS

Work is usually performed in an office environment, utilizing standard office equipment and common warehouse tools.  The noise level in the work environment is usually moderate.  While performing the duties of the job, the employee is regularly required to talk and hear.  The employee is frequently required to move and use hands. The employee is constantly required to stand; walk; reach with hands and arms; lift and/or move up to 10 pounds.

To fulfill the requirements of the essential duties and responsibilities, an individual must be able to perform each duty satisfactorily.  The requirements and environmental characteristics described above are representative of the knowledge, skills, ability, and physical elements necessary for the position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.